Project Manager

Project Manager                  

Reports to: VP of Service & Operations

FLSA Status: Exempt                                                                                 

The Company

Air Equipment Company is the largest independent HVAC Equipment and Solutions provider in Kentucky. Our company has grown to three offices and over 40 employees throughout Kentucky, with headquarters in Louisville.  We represent over 50 manufacturers, offering innovative systems with a flexibility of equipment and solutions to best match each application. We work with industry professionals and end users from the conceptual stage of projects to provide energy efficient, value‐added solutions to their complex problems.

Air Equipment Company will redefine industry standards to become the unequivocal leader in all markets we serve, to achieve an unparalleled market share.  We will get there through our unwavering commitment to innovation, education, customer satisfaction, and operational excellence.  We are not merely seeking success; we are on a relentless pursuit to set new benchmarks, disrupt the status quo, and consistently exceed expectations. Our dedicated team of passionate professionals is the driving force behind our journey to claim the top spot, fueled by a shared vision of becoming the go-to provider in our business.

The Opportunity

We are a rapidly growing manufacturer’s rep firm based in Kentucky that represents commercial & industrial HVAC products. The Project Manager (PM) will be responsible for executing projects through completion once the sales team receives notice to proceed. The PM will work closely with the sales, application, and service teams to ensure information is accurate and the customers’ expectations are exceeded. The PM maintains goals designed to reduce profit slippage, maintains an accurate backlog, and maintains excellent customer relationships by ensuring projects are executed effectively and efficiently. Further, this leader works closely with AEC leadership to leverage operational efficiencies and process synergies to ensure consistency in the family of brands and a team culture.

Description of Principle Duties:

• Post-Sale/Pre order:
  • Weekly measurement and tracking of AEC backlog.
    • Receiving weekly order reports from sales admin
    • Updating PM tracker
    • Reporting backlog status to Ops management
  • Job Progress tracking
    • Key Dates
    • Order acknowledgement.
    • Updating Critical Customer information
    • Job Profit
• Post Order/ Pre-Delivery
  • Initiating handoff meeting with sales team
  • Expected ship dates reviewed and communicated to customer.
  • Initiating kick off meetings with project stakeholders.
    • Scope, submittal, and sequence reviews
    • Install consulting and documentation.
  • Updating 60-day pre startup forecast
  • Project information transfer to service department
• Post Delivery/ Prestart
  • Addressing installation concerns
  • Distribute pre-startup checklist to installing contractor.
  • Request pre-startup field inspections when necessary.
  • Coordinating startup dates with customer
• Active startup
  • Issue resolution - Addressing, delegating, and escalating onsite issues.
• Project Closeout
  • Closeout documentation collected, reviewed, logged, and distributed to key project stake holders.
    • Issue warranty letters (coordinated with service)
    • IOM distribution
    • Manage lien release process.
  • Job Profit tracking updated.
    • Performing regular post closeout reviews
• Managing Customer Satisfaction Pool request
• Participating in weekly Operations Leadership Team meetings
• Responsible for updating weekly scorecard measurable items.
• Can expect to attend regular meetings with Operations manager.
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Education, Experience and Qualifications: 

• Experience in project management is required.
• Education and experience with the construction and engineering industry, with specific experience in dealing with construction drawings, specifications, construction schedule and processes is preferred.
• HVAC industry, education, or knowledge required.

Other Skills & Abilities

Language Skills
Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

Mathematical Skills
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret graphs.
Reasoning Ability
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. Mental stamina for problem solving and prioritizing multiple tasks.

Physical Demands

While performing the duties of this job, the employee is regularly required to use hands to operate computer keyboard and telephone, reach with hands and arms. The employee frequently is required to stand, walk, and sit. The employee is occasionally required to climb or balance and stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus.

NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization.

**This job description shall remain fluid and will be reviewed on an as needed basis.

           Air Equipment Company is an Equal Opportunity Employer