Project Manager

The Company

Air Equipment Company is the largest independent HVAC Equipment and Solutions provider in Kentucky. Our company has grown to three offices and over 40 employees throughout Kentucky, with headquarters in Louisville.  We represent over 50 manufacturers, offering innovative systems with a flexibility of equipment and solutions to best match each application. We work with industry professionals and end users from the conceptual stage of projects to provide energy efficient, value‐added solutions to their complex problems.

Air Equipment Company will redefine industry standards to become the unequivocal leader in all markets we serve, to achieve an unparalleled market share.  We will get there through our unwavering commitment to innovation, education, customer satisfaction, and operational excellence.  We are not merely seeking success; we are on a relentless pursuit to set new benchmarks, disrupt the status quo, and consistently exceed expectations. Our dedicated team of passionate professionals is the driving force behind our journey to claim the top spot, fueled by a shared vision of becoming the go-to provider in our business.

Job Description for Project Manager

The primary objective of this position is to provide project management with the daily administrative and project coordination tasks associated with Air Equipment Company under the direction of the Sales Team Members. The Project Manager (PM) will be responsible for executing projects through completion once the sales team receives notice to proceed. The PM will work closely with the sales, application, and service teams as well as subcontractors to ensure information is accurate and the customers’ expectations are exceeded. The PM maintains goals designed to maintain excellent customer relationships by ensuring projects are executed efficiently. Further, this leader works closely with AEC leadership to leverage operational efficiencies and process synergies to ensure consistency in the family of brands and a team culture.

** Please read carefully, this indiviudal will support our Owner Sales Team

Description of Principle Duties:

Assist in developing improvements and perform duties with a consistent approach in areas such as:

• Pre-Sale:
  • Provide input to Owner Sales Director on job scope and job costing including site walks
  • Vet subcontractors and maintain list of qualified subcontractors
• Post-Sale/Pre order:
  • Weekly measurement and tracking of AEC backlog
    • Receiving weekly order reports from sales admin
    • Updating Salesforce
    • Reporting backlog status to AEC Leadership
  • Job Progress tracking
    • Key Dates
    • Order acknowledgment
    • Updating Critical Customer information
    • Job Profit
  • Finalizing subcontractor scope of work and pricing
• Post Order/ Pre-Delivery
  • Establishing an official project schedule for Turn-Key projects
  • Coordinating ordering/booking of equipment with the manufacturer
  • Initiating handoff meeting with sales team
  • Finalize scope and pricing with all related subcontractors
  • Expected ship dates reviewed and communicated to the customer
  • Initiating kick off meetings with project stake holders
    • Scope, submittal, and sequence reviews
      • With customers when deemed necessary by sales team
      • With subcontractors
  • Updating 60-day pre startup forecast
  • Ensures all equipment has been ordered to meet project schedules
  • Project information transfer to service department
• Post Delivery/ Prestart
  • Addressing unexpected issues that arise during installation
  • Tracking and documenting installation progress and managing subcontractors
  • Responsible for job site safety on all prime projects
  • Maintaining project schedule
  • Distribute pre-startup checklist to installing contractor
  • Request pre-startup field inspections when necessary
  • Schedules and conducts job site meetings as necessary
  • Regularly performs job “walks” to ensure correct installation of equipment
  • Coordinating startup dates with customer and service department
  • With finance team, generating project invoices
• Active startup
  • Issue resolution - Addressing, delegating, and escalating onsite issues.
  • Works closely with service team to ensure service technicians have the sales information they need to successfully perform startup.
  • Provides reporting back to sales team on issues
• Project Closeout
  • Closeout documentation collected, reviewed, logged, and distributed to key project stake holders.
    • Issue warranty letters (coordinated with service)
    • IOM distribution
    • Manage lien release process
  • Job Profit tracking updated
  • Performing regular post closeout reviews
  • Generating and managing closeout punch lists
• Warranty
  • Manages warranty phase of projects
  • Reports issues back to sales to collaborate on billable charge vs. warranty claim
• Participating in weekly Sales Team meetings
• Responsible for updating weekly scorecard measurable items

Education, Experience and Qualifications: 

• Experience in mechanical service or DDC controls project management preferred.
• Education and experience with the construction and engineering industry, with specific experience in dealing with construction drawings, specifications, construction schedule and processes is a plus.

Knowledge/Skill Set:

• Effective interpersonal and customer service skills
• Strong understanding and implementation of logistical service, timeline, and project management
• Must have the ability to switch quickly between tasks based on priority and timeline
• Works well within a team dynamic to ensure timely execution of tasks
• Understanding of and the ability to manage the financial aspect of Prime Mechanical Projects.  

About AEC

• Core Values
  • We are humbly confident
  • We care
  • We do the right thing
  • We have a “can do” and solution-oriented attitude
  • Customer success is paramount
• Our Purpose/Cause/Passion: Experts Helping Experts
• Our Niche: Creating and maintaining healthy environments
• Our Culture
  • We take our knowledge very seriously, but we don’t take ourselves too seriously. Management is humble and approachable. Everyone is important. We do not abandon customers.

Resources Provided

• On-boarding program with one-on-one support from our president and executive leadership team
• Ongoing access to leadership and employees
• Professional development opportunities through seminars, conferences and web-based training

*This job description shall remain fluid and will be reviewed on an as needed basis.