Assistant Project Manager/Estimator

Controls Products: Assistant Project Manager & Estimator 

Reports to: Senior Project Manager & Estimator 

FLSA Status: Exempt 

The Company 

Air Equipment Company is a leading HVAC Equipment and Solutions provider serving Kentucky and Southern Indiana. Headquartered in Louisville, we operate two offices with a team of over 50 employees. Representing more than 50 manufacturers, we deliver innovative systems and flexible solutions tailored to meet the unique needs of each application. From the conceptual stage to project completion, we collaborate with industry professionals and end-users to provide energy-efficient, value-added solutions to complex challenges. We are proud to have been recognized as one of Kentucky's Best Places to Work and, for two consecutive years, ranked among the Top 50 Fastest Growing Companies in Kentucky. These accolades reflect our commitment to fostering a positive work environment and delivering exceptional value to our customers. 

The Opportunity 

This is an entry-level role learning all aspects of Air Equipment Company LLC products and systems to estimate and manage projects. As the Assistant Project Manager/Estimator, this individual will be responsible for coordinating submittals, equipment selection, pricing and ship dates for each project. Must be detail and customer service oriented and have excellent organizational skills.  Position requires a high level of oral and written correspondence with the Sales Team, Customers and Manufacturers to ensure timely completion of assigned projects while maintaining customer satisfaction. Must be able to work well with others in a fast-paced & high-volume environment. 

Responsibilities 

• Create and maintain job files for each project throughout its duration 

• Optimize the project through the stages of product selection, specifications, plans, estimates, proposals, value engineering and redesigns 

• Manage multiple projects on an ongoing basis 

• Communicate with owners, architects, MEP Consultants and General, Mechanical and Electrical Contractors 

• Organize project related data for order entry 

• Respond to and track IOM & Submittal requests 

• Read, understand and interpret building plans & specifications 

• Develop and grow relationships with customers, contractors, project engineers and manufacturers 

• Determine project requirements, constraints, and sales team responsibilities to meet all of the customer’s system design, installation and maintenance expectations 

• Investigate concerns, implement corrective action and communicate with customers and co-workers as necessary to maximize customer satisfaction 

• Develop a strong understanding of control products, including VFDs, laboratory airflow control systems, demand controls ventilation systems, and measurement devices for water and airflow. 

Measure of Success 

1. Technical Proficiency: 

1. Demonstrate expertise in applications engineering by independently creating accurate submittals, reviewing designs, and supporting the sales team within the first six months. 

1. Complete at least 80 hours of product training on key product lines within the first year. 

1. Customer Satisfaction: 

1. Receive positive feedback from internal stakeholders and customers, measured through quarterly feedback. 

1. Operational Efficiency: 

1. Maintain detailed and up-to-date records in Salesforce, tracking all opportunity activities, customer interactions, and project progress. 

Education, Experience and Qualifications:   

• Bachelor’s degree in engineering 

• Working knowledge of MEP consulting, architecture, design, CAD, general contracting, mechanical contracting, engineering or construction industry a plus 

• Ability to prioritize, multi-task, deal with ambiguity and manage high volume projects 

• Strong PC skills in Microsoft Office applications including Word, Excel, PowerPoint, and Outlook 

Knowledge/Skill Set:  

• Effective interpersonal and customer service skills  

• Strong written, verbal, and presentational communication skills  

• Must have the ability to switch quickly between tasks based on priority and timeline  

• Works well within a team dynamic to ensure timely execution of tasks   

• High computer proficiency (comfort with Word, excel, and using an internet browser)  

• Critical thinking ability, willingness to learn 

Physical Demands and Work Environment: 

• Frequently required to stand, walk, and sit  

• Continually required to utilize hand and finger dexterity and continually required to talk or hear  

• Continually utilize visual acuity to read technical information, and/or use a keyboard  

• Occasionally required to lift/push/carry items less than 25 pounds  

Resources Provided  

• On-boarding program with one-on-one support from VP Control Sales and PME Lead 

• Professional development opportunities through seminars, conferences, web-based training, and onsite manufacturer visits as well as custom Individual development plans 

*This job description shall remain fluid and will be reviewed on an as needed basis.   

Contact Carrie Conklin (carrie@aecky.com ) to apply.